Job Description
Team Secretary
Type: Part-Time (3 days per week, Tuesday – Thursday)
Are you a highly organised and proactive administrative professional looking to make an impact in a prestigious consulting environment? Our client is seeking a Team Secretary to support two Partners and a dynamic team of 26. This is a unique opportunity to be part of a high-performing, fast-paced environment where every day brings new challenges and opportunities.
Key Responsibilities
Partner & Team Support
- Manage Partner diaries, meeting logistics, and resolve scheduling conflicts
- Collate and prepare a high volume of documentation for meetings packs and client reviews.
- Coordinate internal/external meetings, including minute-taking and action tracking
- Process monthly fee notes and assist with departmental budget monitoring
- Oversee client onboarding processes including conflicts checks and CRM updates
- Maintain up-to-date records in CRM and finance systems
Travel & Events
- Arrange UK and international travel
- Plan and manage end-to-end logistics for internal and client events
Administrative Support
- Compile governance meeting packs (e.g. via OnBoard/Knowa)
- Draft, format, and finalise reports, letters, presentations, and tenders
- Maintain team schedules, intranet pages, and leave records
- Process Partner expenses and assist with conference planning
- Support firmwide committees
- Collaborate across departments, support social and internal events
About You
- Previous experience in a team secretary, PA, or admin support role (consulting or professional services a plus)
- Outstanding organisational and multitasking abilities
- Excellent verbal and written communication skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
- A positive, proactive team player with a flexible approach
- Willing to learn new systems (e.g. D365, InDesign)
About Tulip Recruitment