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Privacy Policy for Jobs Online

Last Updated: 09/13/2024

At Jobs Online, we are committed to protecting your privacy and ensuring that your personal data is handled in accordance with the UK Data Protection Act 2018, the General Data Protection Regulation (GDPR), and other applicable data protection laws. This Privacy Policy explains how we collect, use, and protect your personal information when you use our platform.

1. Definitions

  • Platform: Refers to the website and services provided by Jobs Online.
  • Personal Data: Any information that relates to an identifiable individual, including but not limited to names, contact information, CVs, and employment history.
  • Employer: Refers to any individual or organisation posting job advertisements on the Platform.
  • Job Seeker: Refers to any individual using the Platform to search for job opportunities.

2. Data We Collect

We may collect and process the following types of personal data:

2.1 For Job Seekers:

  • Name, contact information (email address, phone number, etc.)
  • Employment history, qualifications, and skills
  • CVs and other job-related documentation
  • Personally identifiable documents as necessary for certain roles (e.g., certifications, professional licences)

Note: Government identification cards (e.g., passports, national IDs) are not required unless specifically requested by the employer for certain regulated positions.

2.2 For Employers:

  • Name, contact information (email address, phone number, etc.)
  • Company registration number and VAT number
  • Job posting details and any other relevant business information

3. How We Collect Your Data

3.1 Information You Provide Directly:

We collect personal data that you provide when:

  • Creating an account or profile on the Platform
  • Uploading your CV, job advertisements, or other documentation
  • Communicating with us or applying for jobs via the Platform

3.2 Information Collected Automatically:

We may collect technical information, such as:

  • IP address
  • Browser type and version
  • Device information and browsing activity on the Platform (via cookies or similar technologies)

3.3 Third-Party Sources:

In certain cases, we may receive data from third parties, such as employers, job boards, or references you have provided.

4. Legal Basis for Processing Personal Data

We process your personal data in compliance with GDPR and related laws based on the following legal grounds:

  • Contractual Necessity: To provide our services to you, such as facilitating job applications and employer interactions.
  • Legitimate Interests: To improve the services on our Platform, prevent fraud, and protect the security of your data.
  • Consent: For specific purposes where you have given clear consent (e.g., newsletters or promotional materials).
  • Legal Obligation: When required by law to collect or share your data, such as for tax or legal compliance.

5. How We Use Your Data

We may use your personal data for the following purposes:

  • To facilitate job applications and connect Job Seekers with Employers
  • To verify your identity, qualifications, or certifications when required for a job role
  • To communicate with you regarding your account or job applications
  • To manage your account and provide customer support
  • To improve and personalise your experience on the Platform
  • To comply with legal requirements and respond to legal processes

6. Data Sharing and Disclosure

We may share your personal data under the following circumstances:

6.1 With Employers:

  • Employers will have access to Job Seekers’ CVs and contact details if they apply for a job or upload their information for employer review.
  • Employers must provide their company registration number and VAT number when registering on the Platform, which will be stored for verification purposes.

6.2 With Third-Party Service Providers:

  • We may share your data with third-party service providers who assist us with services like hosting, payment processing, or marketing.
  • These providers are bound by confidentiality agreements and may only use your data as instructed by us.

6.3 Legal Obligations:

  • We may disclose your personal data if required to do so by law, such as in response to a legal request from authorities or to meet regulatory obligations.

7. Data Retention

We will retain your personal data for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Typically, data related to job applications and employer postings will be retained for as long as the account exists or until the account user changes the information, unless otherwise required for legal or auditing purposes.

You may request the deletion of your data at any time, subject to legal and regulatory obligations.

8. Your Rights Under GDPR

As a user, you have the following rights under GDPR and related laws:

  • Right to Access: You may request a copy of your personal data that we hold.
  • Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal data.
  • Right to Erasure (“Right to be Forgotten”): You may request that we delete your personal data, provided there is no legal obligation for us to retain it.
  • Right to Restriction of Processing: You can request that we restrict the processing of your personal data under certain conditions.
  • Right to Data Portability: You can request that we provide your personal data in a structured, commonly used format for transfer to another service provider.
  • Right to Object: You may object to the processing of your personal data where we rely on legitimate interests or direct marketing.
  • Right to Withdraw Consent: If we rely on your consent for any data processing, you can withdraw it at any time.

To exercise any of these rights, please contact us at [email protected].

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. These include:

  • Encryption of sensitive data
  • Regular security assessments
  • Restricting access to personal data to authorised personnel only

While we strive to protect your personal data, no system is completely secure, and we cannot guarantee the absolute security of your data.

10. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your browsing behaviour on the Platform. Cookies help us improve your experience by:

  • Remembering your login details
  • Personalising content based on your preferences
  • Analysing traffic on the Platform

You can manage or disable cookies via your browser settings. Please note that disabling cookies may affect your use of certain features on the Platform.

For more information, please see our Cookie Policy.

11. Children’s Privacy

The Platform is not intended for children under 16 years of age. We do not knowingly collect personal data from anyone under the age of 16. If you believe we have collected data from a child, please contact us so that we can take appropriate action.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or our data processing practices. Any updates will be posted on this page, and we will notify you of any significant changes.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at [email protected]